Privacy
DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of All Saints Church, Saughall (July 2024) Download PDF
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone, or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the Data Protection Act 2018 (DPA).2. Who are we?
The PCC of All Saints Church, Saughall is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.3. How do we process your personal data?
The PCC of All Saints Church, Saughall complies with its obligations under the DPA by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: –- To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
- To administrate membership records;
- To fundraise and promote the interests of the charity;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services running at All Saints Church;
- From time to time we may prepare a Church Directory, which is made freely available in printed form, and your data will only be included if you give consent.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes);and
- there is no disclosure to a third party without consent.
5. Sharing your personal data
We never have, and we never will, sell your data. Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will not share your data with third parties outside the parish without your consent.6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.1 Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.7. Your rights and your personal data
Unless subject to an exemption under the DPA, you have the following rights with respect to your personal data: –- The right to request a copy of your personal data which the PCC of All Saints Church, Saughall holds about you;
- The right to request that the PCC of All Saints Church, Saughall corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the PCC of All Saints Church, Saughall to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable);
- The right to lodge a complaint with the Information Commissioners Office.